A global manufacturing client faced a familiar challenge in their Accounts Payable (AP) department. The volume of invoices had steadily grown, overwhelming the team. Three dedicated staff members were spending more than 30 hours each week manually downloading invoice attachments from email, extracting details line by line, and entering them into journal entries. The process was time-consuming, prone to error, and limiting the team’s ability to contribute beyond transactional work.

Rather than reducing headcount or outsourcing, the client partnered with Blackframe to reimagine the workflow.

We implemented an AI-powered automation solution that continuously monitored the AP inbox, intelligently extracted invoice data, and drafted journal entries for rapid review and approval. This seamless integration respected existing controls while eliminating the rote, low-value steps in the process.

The results were transformative.

The AP team now processes three times more invoices without growing in size.

What once took four days is now completed within the same day.

A modest $125K investment unlocked $540K in early payment discounts in the first year alone.

The team was freed to focus on higher-value initiatives, including vendor negotiations and cost analysis, enhancing the company’s bottom line in ways far beyond processing speed.

At Blackframe, we believe your people are more than processors. They carry institutional wisdom and relationship capital that no automation can replace. Our role is to thoughtfully remove what holds them back — so they can create what moves your business forward.