Expense reports are universally disliked. For one company, the process had become an ongoing source of friction — missing receipts, late submissions, and hours wasted each month tracking down details. What should have been a simple administrative task was draining valuable time and attention across the organization.

Blackframe was brought in to remove the pain without adding complexity.

We designed a bespoke automation that quietly took over the heavy lifting. The solution monitored key email addresses to automatically identify incoming invoices and travel-related expenses. Each document was read, relevant data extracted, and the invoice or receipt saved in the appropriate Google Drive folder.

At the same time, extracted data was logged into a central Excel file, creating a single source of truth for all expense activity. At month-end, the system generated and sent a comprehensive report for review and approval — eliminating the need for manual compilation.

The transformation was immediate.

• Expense tracking became effortless and complete, with no more missing receipts or loose ends.

• The finance team reclaimed hours each month previously spent chasing paperwork.

• Approvals were streamlined, with ready-to-review reports delivered automatically.

• The result: less frustration, tighter financial oversight, and more time for strategic finance work.

At Blackframe, we design AI and automation solutions that fade into the background, doing the unglamorous but essential work that keeps businesses moving. This was not about changing how the company worked — it was about removing what got in the way.